September 29, 2019
2nd CSCA Board Meeting
We held our meeting in the Castle Rock Food Court.
After “roll call” we established there was a quorum.
At 12:00 noon the meeting was called to order.
Paul Covington (President), Kevin McConnell (Vice President), Dean Brown (Treasurer), Ann Davies (Secretary), Griffin McConnell (Junior Rep.), Lior Lapid (Member at Large/Scholastic Director), Gracie Salazar (Member at Large)
Guests: Shirley Herman arrived shortly after beginning of meeting.
Board approved the following motions (at various times during the meeting):
- Acceptance of 1st meeting’s minutes.
- Agreed to post US Chess document, Safe Play Guidelines, at our tournaments and have the members vote on implementing for CSCA.
- Authorized Kevin McConnell to collect CSCA dues and deposit them at US Bank.
- Eliminating length of tournament memberships except for Scholastic events (this will greatly simplify bookkeeping).
- Authorized researching Credit Card acceptance at tournaments.
- Authorized ordering scoresheets and membership forms as needed.
- Pledged $2,500 for bringing five Titled Players to DO2020.
- Dean and Ann will determine if refunds are due for any who should have only paid the family membership rate.
- Authorized $540.00 to start the Colorado Women’s Chess and Wine Club.
- Established the selection criteria for the Colorado Closed invitational championships.
Dean Brown gave a full accounting of all the finances. He plans to produce an actual CSCA budget once the contracts for tournament sites are signed. All CSCA accounts are consolidated at US Bank. Three accounts: Primary/Main (the general account) $12,273.36; Invitational (set-a-side for invitational events-primarily overseas) $978.19; and the Scholastic (reserved for Scholastic events and expenses) $20,468.41.
STRIPE – There are no standard operating procedures regarding STRIPE. He noted two additions to the account for $14.28 (two $15 memberships). He does not know how STRIPE memberships get inputted.
Routine Expenses are non-tournament related $648 (stamps, secretary of state payment, US Chess affiliation, insurance, Chess Journalists of America entry fees, domain name). He will budget $750 to cover these routine yearly expenses.
Line Item Budget Expenses will vary year by year and administration by administration. These are primarily site costs. Currently, we only have three tournaments that have site costs associated with them unless we have a tournament in another part of the state. (Colorado Open, Class 2019, Senior/Under 50).
There are five checks still outstanding which have not been cashed. Sheridan check for blitz night has not been cashed.
Outstanding debt – The only outstanding debt is the second half of Loveland for 2019 Class and 2020 Senior/Under 50.
Standard Operating Procedures:
Paul wants to develop a book for Standard Operating Procedures so future boards will have guidelines of things that need to be done. These include:
Operating Expenses: insurance, affiliate fees, domain name fees, State of Colorado fees, and variable expenses (printing costs for membership forms, renaissance festival flyers, awards, bank fees, check fees, credit card/STRIPE fees).
Tournament Expenses: TD fees, stipends for travel, meals, reasonable expenses for those working tournaments, TLAs, paper for printing standings and prize fund listings, site costs, rating fees, STRIPES usage fees, score sheets and others I may have missed.
Tournaments: Scheduling and contracts in progress. Follow up and details in next meeting minutes. Hotel prices have increased and will affect future entry fees.
CSCA—DCC Committee report:
Kevin and Ann met with DCC representatives to discuss whether or not the CSCA would have a part in the Denver Open 2020. After discussion, the CSCA decided to support the Denver Open. We pledged $2,500.00 to support bringing titled players (5 x $500) to the DO2020. Board members will raise funds to support this effort.
(Added note: Shirley Herman has conducted a fund raiser to support this effort: $1,020 to date has been pledged. Thank you Shirley!).
Ann is volunteer teaching an All Girls program at two Title 1 schools. Griffin is also volunteer teaching at a school which only works children with autism, dyslexia and ADHD. We hope to raise funds to support these schools next semester.
Colorado Women’s Chess and Wine Club:
is an effort to bring women into chess through chess classes with a social flavor. We did allocate funds to support this effort. (Attendees will purchase their own wine.)
DGT equipment: Lior will expand this research and report his finding.
Colorado Closed Championships:
Set the selection criteria as:
- Top six rated players that apply to play
- US Chess registration must be listed as CO(Colorado)
- February Rating Supplement will be used for player’s ratings.
This applies to the Colorado Championship and the Colorado Scholastic Championship.
The entry fees will be $40.00. First place prize is $150. Second place prize is $90.
We are looking into forming Scholastic leagues throughout Colorado schools, restarting the school chess teams’ championship program, and developing a way to serve the underserved areas in Colorado.
Meeting was adjourned at 3:00 PM.